The City Clerk serves as the custodian of records for the City and maintains many municipal records including Ordinances, Resolutions, and Minutes and ensures that these records are readily accessible to the public.

California Public Records Act (CPRA)

The State Legislature adopted the California Public Records Act (CPRA) in 1968. The main purpose of the CPRA is to ensure the public has access to records created and maintained by public agencies in the course of their normal business. The CPRA also provides the public with the right to inspect and receive copies of those records, unless the record is exempt from disclosure.

What is a Public Record?

The CPRA defines "public records" as "any writing containing information relating to the conduct of the public's business prepared, owned, used, or retained by any state or local agency regardless of physical form or characteristics" (Gov. Code, § 7920.530(a)).  

Public Records Requests

Staff responds to requests for public records through the City's Public Records portal. Pursuant to Government Code § 7922.535 et seq., Staff will respond to requests no later than ten (10) calendar days from receipt of the request. Under certain circumstances, the 10-day response period can be extended up to fourteen (14) additional calendar days.

An extensive amount of information, resources, and records are available on the City's website or within the Public Records Search portal. We encourage members of the public to perform a search for records. If you are unable to locate the desired records, please do not hesitate to contact the City Clerk's Office at (619) 441-1763 for assistance or scroll to the bottom of this page to submit a Public Records Request online. It remains our top priority to provide you with excellent service. 

While most requests for public records are cost-free to the requestor, there are circumstances in which a fee is applicable.  Please see our Schedule of Miscellaneous Fees for more information.

Self-Service Options

Public Records Search

Click here for search tips.

Submit a Public Records Request

Public Record requests should be submitted one (1) time only. Multiple clicks of the submit button will result in multiple submissions of the same request.

For record requests that span multiple departments within the City, please submit one (1) request under the General request tab.

To submit a Public Records request via email, please send a CPRA Request form to PublicRecords@elcajon.gov. Requests can also be submitted in person at the City Clerk's Office or by mail.

If you would like to look up the status of a request, click here and provide the request number.

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